1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. Key references/documents
  11. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. Key references/documents
  11. Annexes
1

Title

Planning the exit


2

Type of Exercise

Tabletop exercise


3

Phase of the disaster response

Operational/Exit


4

Purpose

The purpose of this exercise is to enhance awareness about the main actions needed when preparing for the EMT activity closure and departure. Besides, the exercise aims to reinforce the importance of communication and media management in emergency contexts, particularly during the exit phase. A well planned exit strategy, timely informed and appropriately adapted to the local context, will facilitate a smooth exit and contribute positively to the recovery phase once EMT activities are finished.


5

Scope

In this exercise, EMT members will prepare the exit from Montyland, where the EMT is soon finishing its activities. They will have to plan the handover of medical activities and logistics, deal with the local staff and the local community, decide how they will manage the generated medical records and arrange for possible donations to the local facilities. Additionally, the team will have to deal with the questions of a journalist who approaches the EMT looking for information about their exit.


6

General objectives

  • To identify the main actions required for the EMT exit
  • To understand the importance of adapting the exit strategy to the local context
  • To effectively deal with the media during emergencies

See the complete table with learning objectives in the annex « Learning Objectives ».


7

Exercise description

Approximate time required Task Instructions for delivery
5 min Exercise briefing Delivered out of role. The trainers will explain the scenario in which the exercise is set, to allow participants to get immersed in the role and follow instructions.

Simulated setting: 6 pm, 15 days after deployment. The team is meeting at the EMT staff area
5 min Split in groups The training manager will ask the team to divide in groups of 5 people (each group should include different EMT profiles). It must be clarified that each group will perform the same exercise, so the groups are not supposed to interact with each other.
45 min Planning actions towards the exit Once every group is located in a different space:

Add inject 1: Each group will receive a message from the EMT HQ asking to plan for the exit listing the main actions they will take for different areas.
20 min EMT Exit report While groups are working in the previous task:

Add inject 2: Each group will receive a message from an EMTCC officer listing the information required by the EMTCC before the EMT departure
20 min Interacting with a journalist While groups are working in the previous tasks:

Add inject 3: A journalist will approach the group asking for information about the EMT exit.

The exercise should finish when the journalist leaves, if the previous tasks are mainly finished. Otherwise, let the team work on them for 10 min more (max).
30 min Exercise debriefing Delivered out of role.

Refer to the annex « Exercise debriefing »
Total (approx.): 2h 30 min
8

Injects

Inject number When? To whom? Inject summary
1 At the beginning of the exercise To each group Message from EMT HQ office to plan the exit
2 45 min after inject 1 To each group Message from EMTCC regarding the exit
3 20 min after inject 2 To each group Interacting with a journalist

See the detailed description of the injects in the annex « Injects ».


9

Resources

Human resources

  • 3 trainers (one of them will be the training manager)
  • 2 facilitators (one or both of them playing the role of a journalist)

Materials

  • Blank paper and pens
  • Print out of messages provided in injects 1 and 2
  • Packing list including number of items remaining at this point of the EMT deployment
  • Print out of EMT Exit report
  • Notebook or tape recorder for the journalist, to note/record team answers

10

General considerations

Before starting the exercise make sure:

Trainers and facilitators have carefully read the exercise objectives and description

There is an appropriate space for the groups to separate and work independently

All the needed materials (see Resources section) are available

One of the trainers/facilitators is available by phone to answer possible team’s questions taking the role of the MoH officer /hospital director/ EMTCC


11

Key references/Supporting documents


12

Annexes

  1. Exercise 7 - Learning objectives
  2. Exercise 7 - Injects
  3. Exercise 7 - Exit report form
  4. Exercise 7 - Exercise debriefing
  5. Exercise 7 - MDS Report Instructions

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