1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. General considerations
  11. Key references/documents
  12. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. Key references/documents
  11. Annexes

  1. Introduction
  2. Type of Exercise
  3. Phase of the disaster response
  4. Purpose
  5. Scope
  6. General objectives
  7. Exercise description
  8. Injects
  9. Resources
  10. Key references/documents
  11. Annexes
1

Title

Managing operational information


2

Type of Exercise

Tabletop exercise


3

Phase of the disaster response

Operational


4

Purpose

The purpose of this exercise is to increase awareness about the importance of information management and data collection during EMT deployments. As part of their daily work, team members need to manage many different sources of information in order to plan and prioritise their activities in the field. Data collection, analysis and reporting are also normal duties for an EMT, in which all team members should be involved. Information sharing with supporting entities, such as the EMT HQ office or the EMTCC, is important for the monitoring and coordination of field activities, and for the improvement in patients’ care.


5

Scope

In this exercise team members will receive different sources of information related to EMT activities that they will read and consider to plan for their activities in the upcoming days. This planning will be shared with the EMT HQ office in a situation report. The team will also have to report their activities to the EMTCC using the Minimum Data Set (MDS) forms. Finally, the team will develop a protocol plan for specific clinical cases and share it with the EMT HQ office.


6

General objectives

  • To recognise the main tools for EMT data collection and reporting
  • To correctly analyse and interpret data related to EMT activities
  • To report EMT data following the established channels
  • To use available information to develop adapted clinical protocols
  • To work collaboratively during data collection and reporting tasks

See the complete table with learning objectives in the document « Exercise 4 - Learning Objectives ».


7

Exercise description

Approximate time required Task Instructions for delivery
5 min Exercise briefing Delivered out of role. The trainers will explain the scenario in which the exercise is set, to allow participants to get immersed in the role and follow instructions.

Simulated setting: 8 pm, 5 days after deployment. The team is meeting at the EMT staff area
5 min Split in groups The training manager will ask the team to divide in groups of 5-7 people (each group should include different EMT profiles). It must be clarified that each group will perform the same exercise, so the groups are not supposed to interact with each other.
20 min Draft a situation report Once every group is located in a different space:

Add inject 1: Each group will receive a message from the EMT HQ asking for a situation report summarising EMT activities.

Each group will have to read the information provided and draft a situation report to send to the EMT HQ officer
20 min Preparing a MSD report While all groups are working on the report:

Add inject 2: Each group will receive a message from the EMTCC officer asking for the MDS report detailing activities yesterday and today. They will also receive the appropriate material for the task and work to produce the report.
30 - 60 min Protocol for cases of sexual violence While all groups are working on previous tasks:

Add inject 3: Each group will receive a message from HQ asking to prepare a protocol of action for cases of sexual violence that reach the EMT facility in Montyland.

The groups should continue working in parallel in injects 1, 2 and 3 during another 30 min (or until the MDS report is filled).
40 min Exercise Debriefing Delivered out of role. Refer to the annex « Exercise debriefing ».
Total (approx.): 2 - 3 h depending on how long it takes the team to fill in the MDS form
8

Injects

Inject number When? To whom? Inject summary
1 Once the team has splitted in groups To each group Draft a situation report
2 20 min after inject 1 To each group Preparing the MDS report
3 20 min after inject 2 To one member in each group, via phone Protocol for cases of sexual violence

See the detailed description of the injects in the annex « Exercise 4 - Injects ».


9

Resources

Human resources

  • 3 trainers (one of them will be the training manager)
  • 2 facilitators (one or two of them will take the role of the EMTCC officer)

Materials

  • Blank paper and pens
  • Print out of ‘Information from the field’ document
  • Print out of ‘Tally sheet Today’
  • For inject 2, option 1: Print out of 2 MDS forms, Print out ‘Tally sheet yesterday’
  • For inject 2, option 2: Computers, excel files MDS package, print out patient files

Optional

  • Copy of WHO MDS report with instructions (hard or soft copy)

10

General considerations

Before starting the exercise make sure:

Trainers and facilitators have carefully read the exercise objectives and description

There is an appropriate space for the groups to separate and work independently

All the needed materials (see Resources section) are available

Trainers are updated and confident with the use of the MDS tools


11

Key references/Supporting documents


12

Annexes

  1. Exercise 4 - Learning objectives
  2. Exercise 4 - Injects
  3. Exercise 4 - Tally sheet TODAY
  4. Exercise 4 - Tally sheet YESTERDAY
  5. Exercise 4 - Information from the field
  6. Exercise 4 - MDS Excel file
  7. Exercise 4 - MDS Report instructions
  8. Exercise 4 - Patients Files
  9. Exercise 4 - Exercise debriefing

Download Exercise PDF