The purpose of this exercise is to increase awareness about the importance of information management and data collection during EMT deployments. As part of their daily work, team members need to manage many different sources of information in order to plan and prioritise their activities in the field. Data collection, analysis and reporting are also normal duties for an EMT, in which all team members should be involved. Information sharing with supporting entities, such as the EMT HQ office or the EMTCC, is important for the monitoring and coordination of field activities, and for the improvement in patients’ care.
In this exercise team members will receive different sources of information related to EMT activities that they will read and consider to plan for their activities in the upcoming days. This planning will be shared with the EMT HQ office in a situation report. The team will also have to report their activities to the EMTCC using the Minimum Data Set (MDS) forms. Finally, the team will develop a protocol plan for specific clinical cases and share it with the EMT HQ office.
See the complete table with learning objectives in the document « Exercise 4 - Learning Objectives ».
|Approximate time required||Task||Instructions for delivery|
|5 min||Exercise briefing||
Delivered out of role. The trainers will explain the scenario in which the exercise is set, to allow participants to get immersed in the role and follow instructions.
Simulated setting: 8 pm, 5 days after deployment. The team is meeting at the EMT staff area
|5 min||Split in groups||The training manager will ask the team to divide in groups of 5-7 people (each group should include different EMT profiles). It must be clarified that each group will perform the same exercise, so the groups are not supposed to interact with each other.|
|20 min||Draft a situation report||
Once every group is located in a different space:
Add inject 1: Each group will receive a message from the EMT HQ asking for a situation report summarising EMT activities.
Each group will have to read the information provided and draft a situation report to send to the EMT HQ officer
|20 min||Preparing a MSD report||
While all groups are working on the report:
Add inject 2: Each group will receive a message from the EMTCC officer asking for the MDS report detailing activities yesterday and today. They will also receive the appropriate material for the task and work to produce the report.
|30 - 60 min||Protocol for cases of sexual violence||
While all groups are working on previous tasks:
Add inject 3: Each group will receive a message from HQ asking to prepare a protocol of action for cases of sexual violence that reach the EMT facility in Montyland.
The groups should continue working in parallel in injects 1, 2 and 3 during another 30 min (or until the MDS report is filled).
|40 min||Exercise Debriefing||Delivered out of role. Refer to the annex « Exercise debriefing ».|
|Total (approx.): 2 - 3 h depending on how long it takes the team to fill in the MDS form|
|Inject number||When?||To whom?||Inject summary|
|1||Once the team has splitted in groups||To each group||Draft a situation report|
|2||20 min after inject 1||To each group||Preparing the MDS report|
|3||20 min after inject 2||To one member in each group, via phone||Protocol for cases of sexual violence|
See the detailed description of the injects in the annex « Exercise 4 - Injects ».
Before starting the exercise make sure:
Trainers and facilitators have carefully read the exercise objectives and description
There is an appropriate space for the groups to separate and work independently
All the needed materials (see Resources section) are available
Trainers are updated and confident with the use of the MDS tools